Toastmaster’s Toolkit

As a Member of Toastmasters we ask that you:

  • Attend club meetings regularly;
  • Prepare your speeches to the best of your ability, basing them on projects in The Competent Communication, Competent Leadership and/or the Advanced Communication manuals;
  • Prepare for and fulfill meeting assignments;
  • Provide fellow members with helpful, constructive evaluations;
  • Help the club maintain the positive, friendly environment necessary for all members to learn and grow;
  • Serve my club as an officer when called upon to do so;
  • Treat my fellow club members and our guests with respect and courtesy;
  • Bring guests to club meetings so they can see the benefits Toastmasters membership offers;
  • Adhere to the guidelines and rules for all Toastmasters educational and recognition programs;
  • Maintain honest and highly ethical standards during the conduct of all Toastmasters activities. 


You have the opportunity to develop a variety of communication and leadership skills. Some are listed below. What are your interests and goals?

1. Improve thinking skills.

2. Improve listening abilities.

3. Build confidence & self-esteem.

4. Develop social skills.

5. Speak clearly and succinctly.

6. Develop presentation skills.

7. Give tactful evaluations.

8. Improve ability to work with people.

9. Develop debating skills.

10. Learn parliamentary procedure.

11. Be an organization leader.

12. Contribute to a newsletter.

13. Participate in speech contests.

14. Receive feedback from peers

  • Every effort is made to ensure that all members have an equal opportunity to perform every job and make speeches.

Please check the monthly schedule to see if you have a responsibility.

  • If you are unable to fulfill your responsibility, YOU are to find a replacement and notify the TOASTMASTER in charge for that specific meeting.
  • If you cannot perform when scheduled, it is your obligation to swap with someone else and notify the Toastmaster and Vice President of Education. If you forfeit your turn to speak, you will not be rescheduled.
  • Plan accordingly!

club-meeting-agenda-template (CLICK TO DOWNLOAD)

Meetings last for one hour – from 12:30 – 1:30 PM.

12:30 PM      President

  • Call meeting to order and welcome guests
  • Call for invocation and pledge
  • Introduce Toastmaster

12:35 PM      Toastmaster

  • Introduce a theme / explain proceedings / Make Remarks
  • Word-of-the-Day Master presents word of the day
  • Introduce 1st speaker  (5-7 minutes)
  • 1st speech…
  • Introduce 2nd speaker  (5-7 minutes)
  • 2nd speech…
  • Introduce Table Topics Master

12:55 PM      Table Topics Master: 

  • Explain Table Topics Section / Goals
  • Lead impromptu speaking
  • Return control of meeting to Toastmaster

1:10 PM      Toastmaster:

  • Introduce General Evaluator
  • Members cast votes for best table topics responder

1:12 PM       General Evaluator:

  • Explain evaluation process
  • Introduce 1st evaluator
  • 1st evaluation…
  • Introduce 2nd evaluator
  • 2nd evaluation…
  • Call for Word of the Day report
  • Call for Grammarian’s report
  • Call for Timer/Joker Report
  • Return control of meeting to Toastmaster

1:20 PM      Toastmaster:

  • Call for Table Topic Master’s Report
  • Return meeting to President

1:25 PM       President:

  • Call for club business & announcements
  • Adjourn meeting

1:30 PM      Meeting adjourned